The bottleneck
Title companies are not just short on people. They are short on experienced judgment. ProofRelay helps preserve that judgment by verifying file-readiness evidence before senior title staff spend time on preventable rework.
Title production capacity
Reduce remedial title-production work without replacing title professionals.
ProofRelay checks file-readiness evidence, flags missing items, and routes exceptions before your most expensive title staff spend time on preventable rework.
Where time leaks
Missing prior mortgage releases
Stale title commitment versions
Incomplete payoff evidence
Unclear signer authority
Wire/payoff instruction changes
Unresolved curative items
Duplicate document review
Junior-to-senior back-and-forth
ProofRelay is an exception router for title-production evidence.
What management gets
- • Files checked
- • Exceptions by category
- • Files routed to senior review
- • Common missing items
- • Average time saved per file
- • Training gaps by team or member
- • Repeat bottlenecks by branch, county, or workflow
Best first pilot options
Prior mortgage release / payoff evidence checkpoint
Checks payoff statement, release request evidence, lender/servicer contact evidence, status timestamp, authority metadata, and reviewer decision.
Closing package readiness checkpoint
Checks commitment, closing disclosure, payoff statement, tax/proration evidence, seller authority, buyer/lender conditions, and wire/payoff change evidence.
Wire/payoff change review checkpoint
Checks whether instructions changed, who authorized the change, what evidence supports authority, whether callback/verification occurred, and who reviewed it.
Capacity calculator
Estimate production capacity recovered.
Defaults are illustrative, not guaranteed. Replace them with actual title-production volume, loaded cost, remedial-review time, turnover exposure, and overtime or contractor spend.
Annual files
2400
Capacity recovered
400 hrs/yr
Equivalent FTE
0.19
Break-even
4.8 min/file
Files / employee
400
Senior hours recovered
140 hrs
Illustrative value
$32,350
Labor-only value
$20,000
Illustrative value includes labor capacity, a partial turnover-exposure offset, and a conservative overtime/contractor-spend reduction. It does not claim headcount replacement, fraud prevention, legal-title verification, or guaranteed savings.
Offer path
Title Production Capacity Assessment
$2,500–$5,000: one workflow map, remedial-work savings model, exception taxonomy, proof-checkpoint design, ROI report, and pilot recommendation.
Title Production Relief Pilot
$9,500–$25,000: one branch or team, one production workflow, 30–60 day pilot, baseline measurement, checkpoint, exception dashboard, and before/after ROI report.
ALTA title-production study
More than 80% of purchase transactions require at least 11 documents, 21% involve more than 50 records, nearly 60% require clearing three to five title issues, and more than half of title professionals spend at least 11 hours/month on fraud prevention.
Qualia 2025 AI report
Nearly 90% of title and escrow professionals use at least one AI tool; automation of repetitive tasks, better work quality, fewer manual errors, lower risk, and improved client experience are leading perceived benefits.
Gallup turnover benchmark
Replacement costs can reach about 40% of salary for frontline roles and about 80% for professional/technical roles, making retention and burnout reduction part of the capacity case.